Being on top of productivity all the time is not a given. Our productivity changes from week to week, even day-to-day. Being able to adapt the system and intervene quickly to solve problems or take advantage of advantages is essential. That’s why a weekly review is a must for everyone looking at an improvement in personal productivity
Maximum productivity is achieved through a continuous cycle of optimization and adjustments to how you organize, work, and the activities you do. From Time blocking to getting things done, these techniques are a must-have in your toolbox.
The Importance of a Weekly Review
One of the most critical factors in personal productivity is to review at the same time your previous work and your plans for the week ahead.
Have you ever asked yourself: ‘why didn’t I manage to do this or that’ or ‘why did I finish work 2 hours earlier? Which activities have been destructive to my productivity, and which ones have been positive?
Keeping a weekly personal review can help you prepare for the future by reminding you of all that you have accomplished and ensuring that you only focus on the tasks that need your immediate attention. It is also a great way to set your priorities for the next week, as it helps you identify what hasn’t yet been completed.
The purpose of the weekly review is to analyze the past week, identify successes and points of difficulty, and define how to intervene to improve the situation.
As David Allen says: “The weekly review is the time to get clean, clear, current and complete.”
How to start with your Weekly Review
If you’ve never done the weekly review, start with a simple version. After all, It’s better to do a few minutes of review than not do it at all.
If you find that doing the review is becoming a task, try to change how you do it.
Personally, I have switched many times from a very structured version where i asked myself questions about how the week went to a free text version with a few questions on the side that led to inspiration and more clarity to my thought process.
Some steps you could follow to facilitate the process are the following in order:
- Schedule time for the review in your calendar and stick to it!
- Take the time to review your work, both progress and setbacks.
- Brainstorm solutions for any problems you may be experiencing.
- Evaluate how your performance has differed from what was expected of you at the start of the week (i.e., deliverables, objectives, etc.).
- Create steps you can take to improve how this week went next week (i.e., take ownership or delegate).
- Set personal goals
Why it is so important to start now
The most important thing is always to define action items to improve and plan to execute them during the week.
Start by blocking some time on the calendar whenever you want to conduct your weekly review, and don’t ever forget about that by setting it as a recurrent event.Akiflow Tips
Often, a weekly review lets you know that the next week you should need to relax a bit or that you can try to push harder.
Remember that we are all human beings, not machines and that your “best” will look different every day.